Finance and Administration Officer

About the role

The Finance and Administration Officer will support the Consortium Management Unit (CMU) of the Pathways to Protection (P2P) project, a joint effort by Danish Refugee Council, Danish Red Cross and the International Detention Coalition. The role combines day‑to‑day financial management with logistical and administrative coordination across multiple country offices and partners.

Key responsibilities

• Provide finance support to country offices throughout the project cycle, including budgeting, monitoring, reporting, forecasting and project closure in line with donor and DRC requirements.
• Review partner financial reports, verify supporting documentation, ensure eligibility of expenditures and post transactions in DRC’s ERP system.
• Maintain tools to track partner balances, instalments, expenditures and reconciliations, and follow up on outstanding items.
• Assist partners with budget follow‑up, financial reporting, forecasting, expense eligibility and compliance.
• Consolidate consortium‑wide budget monitoring tools and ensure consistency across countries.
• Track invoices, reimbursements, cost‑sharing arrangements and other financial settlements between consortium members.
• Support capacity‑building for partners through training, guidance and on‑the‑job assistance.
• Prepare financial documentation for external audits, respond to audit queries and follow up on findings.
• Coordinate logistics for consortium workshops, meetings, events and travel, including venue booking, accommodation and transportation.

Required profile

• Experience in financial management for donor‑funded humanitarian programmes.
• Familiarity with ERP systems and financial reporting standards.
• Ability to work with multiple partners across different countries.
• Strong analytical skills and attention to detail.

Required skills

• ERP system usage
• Business Intelligence (BI) reporting
• Financial reporting
• Budget monitoring and forecasting