Virtual Assistant

About the role

Scalable Global Solutions (SGS) is an international business solutions company supporting clients in building, operating and scaling business functions and teams. It is looking for a highly organised, dependable and proactive Virtual Assistant to provide flexible administrative, organisational and operational support to management, employees, clients and projects. The role is remote, starts with about 160 hours per month and may increase with performance and availability; the assistant must be available during Central European business hours.

Key responsibilities

• Executive and administrative support: calendars, meetings, agendas, minutes, action lists, correspondence, travel arrangements and digital filing.
• Project coordination: task lists, timelines, status updates, documentation, stakeholder follow-up and escalation of risks and delays.
• Online research on companies, markets, competitors, contacts and decision-makers, summarised for management.
• Sales and business development support where assigned: prospect research, CRM data entry, follow-ups, proposals and campaign support.
• HR and recruitment support: candidate sourcing, interview coordination, candidate records and onboarding administration.
• Client and supplier administration: communications, meetings, contact and project information, and onboarding documentation.
• Data management: maintaining company records, updating spreadsheets and databases, and producing professional Word, Excel and PowerPoint documents.
• Drafting professional emails and communicating with employees, candidates, clients and partners.

Required profile

• Strong written and spoken English.
• Excellent organisation, attention to detail, reliability and ability to manage several priorities.
• Ability to work independently and follow instructions accurately.
• Previous experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, Project Assistant or Operations Assistant is advantageous.

Required skills

• Good working knowledge of Microsoft Word, Excel, PowerPoint, email and online collaboration tools, or comparable applications.
• Quick learning of new software and systems.
• Comfortable in a digital and remote environment.