Receptionist – Front Desk & Office Support

About the role

Join ZETABOX as the first point of contact for clients, candidates, and delivery drivers. You will keep the office running smoothly while receiving on‑the‑job training, so no prior reception experience is required.

Key responsibilities

• Greet visitors, answer the main phone line and manage the general inbox, directing inquiries to the appropriate person.
• Handle incoming calls and walk‑ins from prospective clients, collect their details, answer basic questions, and forward qualified leads to the sales team.
• Book and prepare meeting rooms, including catering for client meetings.
• Order and track office supplies, manage the office budget, and liaise with building management, cleaners, and other vendors.
• Sort mail and courier shipments and maintain the visitor log and access badges.
• Support the team with scheduling, expense reports, and document filing.

Required profile

• Fluent in French and English, both spoken and written, with the ability to switch between languages seamlessly.
• Comfortable using email, calendars, and basic spreadsheets.
• Highly organized and able to multitask in a fast‑paced environment.
• Discreet with confidential information.
• Experience in reception, retail, hospitality, or customer service is a plus but not mandatory.

Required skills

• Basic spreadsheet proficiency.

What we offer

• Comprehensive on‑the‑job training.
• A dynamic office environment with opportunities for growth.