Project/Process Administrative Assistant

About the role

We are seeking a Project/Process Administrative Assistant to provide tactical and strategic support to senior executives at Hewlett Packard Enterprise. The role combines administrative duties with process‑oriented tasks, ensuring smooth operations across projects and departmental initiatives.

Key responsibilities

• Maintain key records, compile data for reports, and support budget‑related administrative tasks.
• Schedule executive appointments, manage calendars, and coordinate meetings for senior leaders.
• Handle telephone calls, prepare expense reports, and arrange travel logistics.
• Prepare and edit executive presentations and documents.
• Mentor and oversee general administrative staff within the department.
• Coordinate administrative work across departments and external partners.
• Evaluate process change impacts, communicate with process owners, and ensure timely task completion.
• Propose and implement corrective or preventive actions for process improvement.
• Manage project/process financials and provide reliable forecasts to management.
• Maintain documentation and data management for assigned processes.

Required profile

• Bachelor’s degree or equivalent.
• At least 3 years of general administrative experience.
• Minimum 1 year of experience in project or process support.
• Fluent written and spoken English; additional European languages are a plus.
• Solution‑oriented, self‑motivated, and able to work in a virtual, cross‑cultural team.

Required skills

• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Basic knowledge of ITIL infrastructure management (advantageous).
• Fundamental understanding of project and process administration.