HR Administration Officer (Nearshore)

About the role

We are seeking an HR Administration Officer to join our nearshore team. You will be responsible for a wide range of employee administration tasks, ensuring smooth onboarding, off‑boarding, and day‑to‑day HR operations.

Key responsibilities

• Prepare and process employee documents, manage onboarding and off‑boarding procedures.
• Maintain HR systems, process overtime, order lunch vouchers and Sympass cards, and arrange mandatory medical examinations for new hires.
• Handle absence management: record all leave types in Workday, manage illness certificates, report to Luxembourg Social Security, and reconcile reimbursements.
• Coordinate maternity, paternity, parental leave requests and immigration paperwork for candidates and staff.
• Support the HR team during a new ERP implementation and promote end‑user adoption.
• Participate in various HR projects aligned with business needs.

Required profile

• Higher education degree (bac +2/3) or equivalent.
• Previous experience in an administrative role.
• Strong sense of confidentiality, organizational skills, rigor and autonomy.
• Excellent communication skills in French and English.

Required skills

• Advanced Excel proficiency.
• Experience using Workday (HRIS) or similar HR systems.

What we offer

• Opportunities to acquire and develop experience in a fast‑paced, expanding environment.
• A chance to join a human‑sized international group with a friendly, collaborative culture.
• Support for professional growth and intellectual curiosity.