Executive Assistant

About the role

The Executive Administrative Assistant provides high‑level support to senior management, handling correspondence, calendar management, travel logistics, and a range of administrative tasks. This role directly supports a C15‑level manager and the broader department, ensuring smooth daily operations.

Key responsibilities

• Manage day‑to‑day calendars for senior managers, schedule meetings and secure meeting rooms.
• Coordinate conferences, events, and virtual requests, establishing priorities on behalf of the manager or team.
• Arrange travel, including visas, ticketing, hotel bookings, airport transfers, ground transportation, and expense reporting.
• Handle incoming calls, respond to inquiries, and process orders, supplies, and invoices through the Procure‑to‑Pay system.
• Prepare and review meeting materials, correspondence, and reports while maintaining confidentiality.
• Maintain and update files, records, and produce various reports as needed.
• Assess risk in business decisions, ensuring compliance with laws, regulations, and company policies.

Required profile

• Previous office administration experience, preferably in a large, complex financial services organization.
• Self‑motivated, detail‑oriented, with strong written and verbal communication skills.
• Bachelor’s degree or equivalent experience.

Required skills

• Proficiency in Microsoft Office.

What we offer

• Equal opportunity employment with a commitment to diversity, equity, and inclusion.
• Supportive work environment within a global financial institution.