Operations Assistant

About the role

We are looking for an organized and proactive Operations Assistant to keep our office running smoothly. You will be the go‑to person for facilities, vendor management and employee onboarding, ensuring a safe and productive environment for the whole team.

Key responsibilities

• Oversee daily office operations and maintain a safe, organized workspace.
• Manage relationships with external vendors such as building management, IT support, office supplies and catering.
• Serve as the primary contact for internal inquiries about facilities, equipment and office policies.
• Support onboarding and off‑boarding processes, coordinating desk setups and equipment provisioning.
• Assist in planning and executing team events, off‑sites and internal meetings.
• Identify bottlenecks in operational workflows and propose actionable improvements.
• Handle ad‑hoc administrative and operational tasks for the leadership team.

Required profile

• Minimum 2 years experience in operations, administration, coordination or office support.
• Highly organized with strong attention to detail and ability to juggle competing priorities.
• Clear, friendly communicator comfortable interacting with new hires to executives.
• Proactive problem‑solver who takes ownership without being asked.
• Discretion and good judgment when handling sensitive information.
• Available to work on‑site full‑time as the backbone of the office.

Required skills

• Proficiency with common office and productivity tools (email, calendars, spreadsheets, documents).

What we offer

• Attractive remuneration.
• Lunch voucher.
• Medical coverage.