Executive Assistant to Senior Leadership

About the role

We are seeking an organized and proactive Executive Assistant to support our senior leadership team. You will ensure smooth day‑to‑day operations by managing schedules, communications, travel, and various administrative tasks.

Key responsibilities

• Manage the executive’s calendar, schedule and coordinate meetings across time zones.
• Screen emails, handle incoming requests and draft responses as needed.
• Plan and organize business travel, including flights, accommodation, visas and detailed itineraries.
• Prepare meeting agendas, briefing notes, follow‑up summaries and track action items.
• Serve as the primary point of contact between the executive and internal teams, clients, partners and board members.
• Prepare reports, presentations, documents and process expense reports.
• Organize company events, leadership meetings and off‑site sessions.

Required profile

• 2+ years of experience as an Executive Assistant, Personal Assistant or similar role, preferably supporting C‑level executives.
• Excellent organizational and time‑management abilities with a proactive, problem‑solving mindset.
• Strong written and verbal communication skills in English and proven discretion with confidential matters.

Required skills

• Proficiency with Google Workspace or Microsoft 365 (calendar, email, documents, spreadsheets, presentations).
• Familiarity with collaboration tools such as Slack, Notion, Asana or Zoom.