Administrator – Office Management & Coordination

About the role

The Administrator provides strategic administrative, operational, and coordination support to the Tunisia Country Office of ICARDA. The role ensures smooth office operations, financial compliance, efficient procurement, and effective engagement with internal and external stakeholders.

Key responsibilities

• Manage daily office operations, enforce ICARDA policies, and supervise administrative staff.
• Coordinate schedules, meetings, travel arrangements, and organize internal workshops and events.
• Support local procurement processes, vendor management, and act as Category B co‑signatory for financial transactions.
• Monitor budgets, assist in monthly financial closure, and maintain documentation for audits and donor reporting.
• Liaise with Tunisian authorities for residency permits, customs, vehicle registration, and maintain official records of agreements.
• Act as Safety and Security Focal Point, ensuring compliance with security protocols.
• Coordinate logistics for official visits, field missions, and workshops; support interactions with embassies, donors, and partners.

Required profile

• Proven experience in office administration, procurement, and financial administration.
• Familiarity with Tunisian government procedures and regulatory compliance.
• Ability to supervise staff, manage documentation, and ensure security protocol adherence.

Required skills