Patent Paralegal

About the role

Novagraaf, an international IP consultancy within the Questel group, is seeking a Patent Paralegal to join its team on a permanent, full‑time basis. You will work closely with attorneys and the wider paralegal team, providing high‑quality support across the full patent lifecycle.

Key responsibilities

• Monitor mailboxes, process incoming correspondence and update the records system for deadlines.
• Track critical fee‑earner due dates and formalities deadlines.
• Prepare and file official forms via Online filing 2.0, One IPO and ePCT portal.
• Handle EP grant formalities, obtain translations, prepare responses, and liaise with the validations team for EP validations, Unitary Patents and signed POAs.
• Communicate with clients, prepare template letters, send reminders and manage invoicing for actions taken.
• Liaise with foreign associates and prepare patent portfolio schedules on request.
• Perform design and utility model formalities work as needed.
• Process refunds, assist with account‑related queries and coordinate with the finance team to approve invoices.
• Update process documents and undertake ad‑hoc tasks.
• Answer telephone calls, handle enquiries and forward messages to the appropriate person.

Required profile

• Strong organisational skills with the ability to manage multiple deadlines and a varying workload.
• Excellent attention to detail and accuracy in document preparation.
• Strong written and verbal communication skills.
• Proactive approach, ambition for increased responsibility and a flexible attitude.
• Ability to meet Novagraaf’s core competency requirements: customer connectedness, results‑orientation, business awareness, flexibility and resilience.

What we offer

• Full‑time permanent contract.
• Role at the heart of a prestigious European law firm.
• Inclusive culture with continuous learning and career advancement opportunities.
• International team with offices across EMEA, USA and APACA.
• Commitment to growth, social responsibility and an equal‑opportunity workplace.