Office Manager

About the role

The Office Manager will oversee daily office operations, ensuring a well‑organized and professional environment. Reporting directly to the Managing Director, the role supports administrative tasks, coordinates HR activities, manages invoicing and procurement, and organizes company transportation and logistics.

Key responsibilities

• Manage day‑to‑day office operations and administrative activities.
• Coordinate appointments, meetings, and calendars.
• Maintain office supplies, inventory, and procurement processes.
• Oversee facility maintenance and equipment upkeep.
• Implement and improve internal office procedures.
• Liaise with suppliers, service providers, and external partners.
• Handle correspondence, filing, documentation, and records.
• Support HR functions such as onboarding, attendance tracking, and personnel documentation.
• Assist with invoicing, reviewing, recording, and tracking invoices.
• Organize company transportation and related logistics.
• Monitor office budgets, costs, and expenses.
• Ensure compliance with company policies, procedures, and safety regulations.

Required profile

• Excellent command of French and English (minimum B2+/C1).
• Proven experience as an Office Manager or similar administrative role.
• Strong organizational, multitasking, and communication skills.
• Bachelor’s degree in Business Administration, Management, Economics, or related field preferred.

Required skills

• High proficiency in Microsoft Office suite.

What we offer

• Permanent contract with fixed salary plus variable bonus.
• Benefits in accordance with company policy.
• Opportunities for professional development and career growth.
• Positive, supportive work environment.