Assistant Administratif d'Exploitation – Facility Management

About the role

We are a specialist Facility Management group looking for a remote Administrative Assistant to support several Contract Managers based in France. Acting as their virtual right‑hand, you will handle daily administrative tasks, ensuring smooth communication and efficient operational reporting.

Key responsibilities

• Receive, sort, and respond to emails according to managers’ guidelines.
• Draft and format letters, meeting minutes, and internal documents.
• Prepare and update dashboards, reports and maintain contract and operational archives.
• Track purchase orders, quotes and billing elements in collaboration with relevant teams.
• Organise meetings, travel arrangements and manage calendars.
• Serve as liaison between contract managers, clients and internal departments, routing client inquiries to the appropriate contact.
• Monitor performance indicators and contribute to pilot dashboards.

Required profile

• Bachelor’s degree (Bac+2) in administration, office management or equivalent.
• Minimum two years of experience in a similar administrative role, preferably within services, construction or facility management.
• Strong written and spoken French.
• Highly organized, proactive and able to work independently in a remote setting.
• Discreet, trustworthy and capable of handling multiple stakeholders simultaneously.

Required skills

• Proficiency with Microsoft Office suite (Word, Excel, Outlook).
• Familiarity with collaborative tools such as Microsoft Teams and SharePoint.
• Experience with Computerized Maintenance Management Systems (CMMS/GMAO) is a plus.
• Interest in emerging AI tools.